Whether you are a seasoned supplier or if you are new to supplying goods/services to the public sector and further education, this is where you will find all the information you might need to become a supplier of Easton & Otley College.
The role of Procurement within Easton & Otley College is to provide guidance and support to the whole of the College in relation to procurement matters, this includes managing tenders and working with suppliers to achieve best value for money and added value for the benefit of the learners.
In addition to its own Financial Regulations, the College has to comply with Public Sector Procurement Regulations/EU Tendering Directives, the purpose of which is to encourage fair and transparent competition which is delivered via competitive tendering throughout the European Union. A link to the applicable thresholds and further information is as follows: OJEC
The College conducts the majority of its tenders using the In-tend electronic tendering software. This includes EU and Non-EU tenders. To access current Easton and Otley College and other College tender opportunities click on the link below and follow the instructions on the In-tend website. You will need to register before you can view tender opportunities and express interest in them. Please note only tenders issued will be available to view. Further Competitions using a Consortium framework agreement are normally conducted via In-tend however only suppliers on the framework agreement will be able to view documents and participate.
To Register or view tenders on In-tend
The following tenders are currently in progress or due to be issued:
Contract Name / Description Status
C1678 Telephone Hardware System Review requirements and building specification
Easton & Otley College does not accept expressions of interest in advance of tenders being advertised, however, we are happy to accept letters of introduction via e-mail to keep on file.
The following tenders have been recently awarded:
Contract Name / Description Status
C1677 Payroll Management System Awarded to Midland HR
Methods of procuring the supply of goods and/or services:
The College uses two main methods to purchase goods and services.
1. Tendered & Awarded Contracts
2. Official Purchase Orders
Suppliers must not accept an order from Easton & Otley College unless they receive an official purchase order number which must be quoted on invoices or if the goods or services are covered under an official contract number.
Use of Central Purchasing Bodies:
Easton & Otley College also uses framework agreements set up by Central Purchasing Bodies/Consortiums such as Southern Universities Purchasing Consortium, Government Procurement Service, ESPO and Crescent Purchasing Consortium. Framework agreements are tendered by the Central Purchasing Body and can be called off by Public Sector Organisations including Colleges such as Easton & Otley College. Depending on the specific framework agreement and value, the College would normally conduct a Further Competition between multiple suppliers on the framework. The College will decide which framework agreement (if any) best meets our requirements, and will carry out benchmarking exercises accordingly. For more information on becoming a supplier to:
- East Shires Purchasing Organisation (ESPO) - ESPO
- Government Procurement Service - Government Procurement
- Southern Universities Purchasing Consortium (SUPC) - SUPC
- Crescent Purchasing Consortium - CPC
Terms of Supply:
There are formal terms of supply for all purchases of goods and services to Easton & Otley College.
The College will make payment within 30 days of the invoice date, provided the goods and/or service have been received and comply with the requirements of the Purchase Order/Contract. Invoices must bear a valid College purchase order number, as payment cannot be made without this information. Invoices will be returned to suppliers for proper completion and re-submission where purchase order numbers are not quoted.
Public Sector Equality Duty (PSED):
Under the Public Sector Equality Duty (PSED) Easton & Otley College have legal obligations when conducting procurement activities. An outline of our policy can be requested by emailing firstname.lastname@example.org.
Supply-Chain Fees and Charges Policy:
This document aims to provide consistency of approach and transparency to the College’s supply-chain fees and charges in relation to its provision subcontracting.